It’s a great tool to identify which ideas or projects are the most worthy of attention, based on their overall feasibility and importance. Idea prioritization templateĪnother prioritization matrix that helps you save time and effort is the Idea Prioritization template. This will keep you accountable, and help you with your time management. When you add tasks to Quadrant 2, make sure you schedule a time for them, and include that time to the task in your matrix. Remember, the goal here is accomplishment! Try to limit each quadrant to eight items, to keep it achievable.

Now it’s time to add the items to the matrix.

You can rate them on a scale from 1-4 or use a scale of your choice, e.g.

Rate the activities based on their importance and urgency.

To get started, jot down all the tasks and projects you want or need to get done.

Use this step-by-step guide to fill out your priority matrix:

How to put the Priority Matrix into practice? By eliminating tasks that are big time wasters, your time management will become a lot easier. The final quadrant is for stuff that can be eliminated! These are things you shouldn’t be doing, maybe because they’re not in your scope, or because they’re time-wasting activities. Quadrant 4: Neither urgent nor important = Eliminate These tasks could be delegated to someone else, or by enabling the requester to deal with the task themselves. So, make sure to ask yourself, if the task is important for you, or someone else? These activities might be more important to someone else than they are to you. In the third square, you should list the things that are urgent, but not relevant and thus can be delegated. Quadrant 3: Urgent, but not important = Delegate

These are usually important things for your long term goals, but get swept aside, when something urgent comes up. These tasks might include updating your website, meeting with a new supplier, or reading up on an important topic. Therefore, you should schedule a dedicated time for them. The second quadrant is for tasks that are also important, but don’t need to be finished immediately. Quadrant 2: Important, but not urgent = Do Later They’re things that will often have negative consequences, if they’re not finished on time. Or in your private life, paying a bill or doing taxes. This might be replying to an important e-mail, finishing a presentation or report. These are things that need to be done today or at the latest tomorrow and can’t be pushed back. The first square is for tasks and projects that are essential to your work or personal life.

Quadrant 1: Urgent and important = Do First The basic premise is that by analysing, then separating your tasks into four main quadrants filed under different areas of importance and urgency, it will allow you to plan your time better and reduce stress. If you would like to learn more about productivity, you might enjoy reading about the 4 Types of Productive Workflows or How to communicate your ideas effectively. After that, you can start filling it out immediately.

Simply click the image below and you’ll get taken straight to the template. That’s why we’re really excited to share our free Priority Matrix Template with you, as we’re sure that it’ll help you to manage your time better, and focus on your big goals. We are always striving to work more productively, and share our tips with you. Here at Conceptboard, we love productivity. Get started with the Priority Matrix template We have created 2 versions of the prioritization matrix template which can be used across a variety of use-cases. The world-famous Eisenhower Matrix, which is also known as the Priority Matrix or Urgent-Important-Matrix, is a simple, yet powerful tool for strategic management. Eisenhower came up with the first instance of the action priority matrix. It will help you focus on your long-term, overall goals by providing a framework to prioritize what’s important.įormer U.S. The priority matrix is a decision-making tool that helps you sort through your tasks and ensure what’s most important doesn’t get pushed aside by the sudden, unexpected, and urgent.

Priority matrix in time management